Faculty-Led Program Development

When you are ready to work on your proposal, please schedule an appointment with Dr. Jeffrey Palis, Assistant Vice President of Global Education, to discuss the process and feasibility of your program.

Then, download and complete the appropriate program proposal form (linked below). The proposal form is type-able. Once complete, print and obtain all necessary signatures. Submit the proposal electronically to Dr. Miguel Sahagun, Chair of the Study Abroad Advisory Committee.

For Proposing New Study Programs

• Global Experience Study Program Proposal
• Maymester Study Program Proposal
• Non-Teaching Faculty Chaperone Proposal

For Renewing or Changing Existing Study Programs

• Global Experience & Maymester Study Program Renewal Proposal
• Change of Location for Existing Programs
• Contingency for Alternative Instruction

Supplemental Forms

• Faculty Dependent Travel Request
• Reimbursable Expenses for Medical Services

To assist you with planning, the following deadlines have been created:

The Office of Global Education and the Study Abroad Advisory Committee recognize that courses incorporating a travel component require a high level of time, energy, and commitment on the part of our faculty. To make the development and implementation experience as straightforward and comprehensible as possible, the Office of Global Education and the Study Abroad Advisory Committee have developed the attached set of guidelines.

Descriptions and General Guidelines

Proposed courses with a travel component must have an academic focus, and students must be full-time matriculated HPU students. Students must have a minimum of 2.0 GPA to be academically eligible to participate in the course; however, the faculty member teaching the course may add other prerequisites or requirements deemed necessary for students to be successful in the class. Admissions decisions to study abroad programs are made in collaboration by the lead teaching faculty member and the Office of Global Education using a transparent rubric posted online.

While all students must fulfill the study abroad component to successfully complete the course, faculty are encouraged to create an emergency course delivery and assessment plan if students are able to complete the on-campus portion of the course but are unable to travel due to illness or other approved condition. In addition, only students registered for the course may participate in the travel component. Alumni and other non-enrolled travelers are not eligible to participate. A minimum of 10 days abroad (excluding days of travel to and from the destination) is required for travel components that extend from the spring semester. A minimum of 15 days for May/Summer-only courses is recommended.

The following is a list of options regarding the incorporation of the travel component into classes:

• Fall course with December/January travel component – a Global Experience course
• Spring course with May/June travel component – a Global Experience course
• May Term course with May/June travel component – a Maymester course
• Summer I course with Summer I travel component
• Summer II course with Summer II travel component

Faculty will need to consult the Office of Global Education before proposing a course during the fall semester with October (Fall Break) travel component or during the spring semester with March (Spring Break) travel component. Travel over Spring and Fall Break usually cannot be considered for a short-term faculty led program due to time/duration constraints.

Important items to note:

• Courses that are required to satisfy major requirements can be offered as a travel study course if at least one alternate course is offered without a study abroad component during the same academic year.
• Approval by the Study Abroad Advisory Committee is valid for three years in a four-year span, unless substantial changes have been made to the course (changes in location, content, etc.)
• All travel study courses have to be approved by the appropriate School’s Educational Policies Committee.

Steps to Prepare and Propose a Course with a Travel Component

1. Secure the approval of the Department Chair.
2. Meet with the Assistant Vice President for Global Education to discuss the feasibility, cost, and logistics of the course and its location.
3. Complete a proposal and submit it to the chair of the Study Abroad Advisory Committee. The course proposal consists of
   1. the Global Experience Study Program Proposal form or Maymester Study Program Proposal form,
   2. a complete course syllabus (syllabus guidelines are included in the course proposal form), and
   3. a complete daily itinerary (template included in course proposal form).
4. Present the proposal (in person) to the Study Abroad Advisory Committee.

If you have further questions or comments related to the academic aspect of planning a course, please contact Dr. Miguel Sahagun, Chair of Study Abroad Advisory Committee, or any member of the committee in your area of study. In addition, questions pertaining to cost, logistics, travel planning and feasibility should be directed to Dr. Jeff Palis, Assistant Vice President for Global Education.

Study Abroad Advisory Committee

• Dr. Miguel Sahagun, Chair
• Dr. Daniel Armenti
• Dr. Leslie Cavendish
• Dr. Matthew Carlson
• Dr. James Cotton
• Dr. Stefan Hall
• Dr. Zane Kealey
• Dr. Benoit Leclercq
• Dr. Robert Moses
• Dr. Rachel Phelps
• Mr. Scott Raynor
• Dr. Marisa Ritter
• Dr. Megan Rudock Bowman
• Dr. Hilary Tanck
• Dr. Ho Sang Yoon
• Ms. Rebecca Marriaga, Representative from Student Success (ex-officio)
• Dr. Jeff Palis, Assistant Vice President of Global Education (ex-officio)